Staff Handbook

Policies and Procedures - PG4

Photocopier Use

The photocopier is available for use at 10cents per copy or 15 cents double-sided copying – money is to paid to the customer service officer. If photocopying is related to your work there is no cost.

Police Checks / Working with Children (WWC) Check

You must supply management with an original current police check before commencing employment. This is at your own cost. Once the relevant details are recorded the document will be securely destroyed.

The Working with Children (WWC) Check creates a mandatory minimum checking standard across Victoria. The WWC Check helps to keep children safe by preventing those who pose a risk to the safety of children from working with them, in either paid or volunteer work.

The WWC Check is being phased in over five years. If you need a WWC Check, you must apply by the due date for your field of child-related work. The next due dates are 30 June 2007 and 30 December 2007.

Purchasing

All training and administration staff have the authority to purchase goods.

Using the Approved Suppliers List, the staff member should select an appropriate supplier. If more than one approved supplier is available for the product, the supplier with the best price and availability should be selected.

If no Approved Supplier supplies the product required, the staff member should find an appropriate supplier and obtain approval for use from the Managing Director (via signature on the purchase order) to use this supplier, prior to ordering.

The staff member should complete the Purchase Order QF12, completing all details (if available) as per the form. The Purchase Order QF12 is passed to the Managing Director for approval (by signature) prior to ordering.

The Purchase Order is then faxed/emailed to the supplier. An order can be made over the phone. If this is the case, the staff member placing the order should have the order recipient repeat the order back to them to confirm. The staff member should initial the order as a record that the order was read back over the phone.

The Purchase Order is then placed in the Central Purchase Order File until the goods are received.

Qualification/Competencies

All qualifications required for each position are outlined in position descriptions.

When hiring staff, it is imperative that qualifications are validated with copies of qualifications and statement of results, certificates of attendance or similar to ensure that the potential employee is qualified for the position. If the training provider is unknown to us we will validate the qualification with a phone call to OTTE. This shall be documented on the employees individual file.

A copy of any formal qualification held by an employee is kept in Individual Employee Files.

Assessment

One World for Children will ensure that assessments are conducted by a person who has the following competencies from the Training Package for Assessment and Workplace training, or demonstrated equivalent competencies:

Prior to 24th November, 2005
BSZ401A Plan Assessment
BSZ402A Conduct Assessment
BSZ403A Review Assessment

After the 24th November, 2005
TAAASS401A Plan and organize assessment
TAAASS402A Assess competence
TAAASS404A Participate in assessment validation

Sick Leave

“ Staff who are unwell and are unable to perform their responsibilities should not attend.”

Permanent staff are entitled to paid sick leave according to months/years of employment. Medical certificates are required for absences. For specific details you can contact the manager.

Casual staff are not paid for any sick days taken. If you are absent due to illness you are required to contact the manager (or delegate) in order to rearrange the days visits. Please try to give reasonable time for this as centres need to be advised. On employment ask the manager for a contact telephone number for after hours.

Staff Lunches

Lunches are available for purchase each day from the centre kitchen. Your lunch order must be given to kitchen staff prior to 11am each morning. Lunch menus are displayed in the staff room or you can order the children’s meal. At the end of each week all purchases will be deducted from your pay.

Staff Room and Courtyard

The staff room and courtyard is a place for you to relax and have time away from your routine work. You are required to keep these areas clean and tidy. Management provide a fridge, microwave, hot water, tea ,coffee, sugar and milk. Spring water is also provided for a refreshing glass of cold water in warmer months. Please do not use this water for filling your drink bottle throughout the day.

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